The ATO is reminding employers that have taken on new employees that those employees can complete a TFN declaration through ATO online services, and that this is an easy way for them to provide both their employer and the ATO with the information needed.
If a new employee has a myGov account linked to the ATO, they can:
- access ATO online services;
- go to the ‘Employment’ menu; and
- select ‘New employment’ and complete the form.
This sends the TFN declaration details straight to the ATO, so the employer doesn’t have to.
Employees will need their employer’s ABN to complete the form and, once they’ve submitted it, they need to print it and give their employer the summary of their tax details so the employer can input the data into their system.
If an employer’s payroll software can link to the online commencement forms, it will automatically receive any new employees’ information from the ATO, saving them time spent otherwise entering the information manually.
Employers can also use the New employment form to collect a range of information contained in other forms, and employees can use it to authorise variations to the amount to be withheld from their pay for tax or the Medicare levy, or to advise of their choice of super fund.
They can also use it to update their tax circumstances with their employer; for example, if their residency status has changed or they are claiming the tax-free threshold from a different employer.
However, employers can continue to use their current processes when preferred, including providing a paper TFN declaration where employees can’t create a myGov account or don’t have access to the internet.